Reproduction and Research Services

The Oregon Historical Society Research Library offers reproductions of OHS collection material as a service for research, personal, educational, creative, or commercial use. Fees for reproduction and retrieval cover labor costs for technical services including but not limited to research, retrieval of original or digital materials, equipment setup, care and handling requirements, metadata creation, and delivery. Turnaround time for reproduction requests is dependent on staff availability, and, in some instances, external vendor schedules.

The OHS library is closed for renovation, however, reproduction and research services are available. Turnaround time for orders may be slower than normal and some services and materials may not be available. Please use the contact information provided under the tabs below to inquire about available services before placing an order.

Digitization Services

Please note that turnaround time for orders may be slower than normal; expedited services and printed reproductions are not available at this time. Contact photoorders@ohs.org for more information.

Reproduction Order Form

Please download and complete this form using Acrobat Reader (not a web browser), save the completed form, then email it to photoorders@ohs.org.

For questions regarding ordering reproductions from photograph or manuscript collections, please contact Robert Warren, Digital Services Photographer at photoorders@ohs.org.

Unbound material

Standard or smaller than 12" x 17"
  • $15 per image.
  • For larger projects (over 50 images), inquire for cost estimate.

Special handling

Bound, brittle, rare, oversized larger than 12" x 17", or complicated objects
  • Cost Estimate required, billed at hourly production rate, one hour minimum.

Special Requests

  • Special Handling scanning costs will apply if the patron requests scanning at a resolution different than the OHS Standard for that size.  See OHS Digital Production Specifications for more information about our imaging specifications.
  • Special Handling scanning costs may also apply if physical limitations of the material require multiple photographs to be taken to capture the entire image.

Image Output Specifications

  • Images are produced as single TIFF images with lossless LZW compression.
  • Images will not include a color bar/ruler unless requested.
  • Patrons may request image delivery as TIFF, JPEG, or PDF.
  • Image resolution varies depending on object size.

Additional Services

Cropping/Retouching/Restoration

Cropping - no charge; marked photo copies must be supplied with order.

Retouching/Restoration - cost estimate required, subject to staff availability, OHS collection photos only, billed at hourly production rate, one hour minimum. Please inquire at photoorders@ohs.org.

Prints

Printing costs are per print in addition to digitization costs.

Size (inches)Cost
5 x 7Digitization cost + $10/print
8 x 10Digitization cost + $20/print
11 x 14Digitization cost + $30/print
16 x 20Digitization cost + $60/print
20 x 24Digitization cost + $90/print
20 x 30Digitization cost + $140/print
Larger than 20 x 30Contact us at photoorders@ohs.org

Estimated Delivery Time and Production Rates

All rush orders are charged at the hourly rate, 30 minute minimum, instead of the per image rate. Hourly production rates billed in 15 minute increments.

 Cost per HourTurnaround Time*
Standard$60/hour15 business days*
Rush$90/hour (1.5x Standard)10 business days*
2x Rush$120/hour (2x Standard)5 business days*

*Note: Large or complex orders may increase this time.

Shipping and Handling
Domestic Shipping$10
International Shipping$15
Digital Delivery or OHS PickupFree
File Delivery
  • Files will be delivered via a Dropbox link upon order completion and payment.
  • Links will expire 2 weeks after initial notification.

For questions regarding the oral history and sound recording collections, please contact Sarah Stroman, Oral History Librarian, at sara.stroman@ohs.org

In-house Digitization and Duplication

  • $15 per recorded hour (Minimum 1 hour, billed in 15 minute increments).
  • For longer recordings (over 10 hours), inquire for cost estimate.
  • Allow 15 business days for standard orders.

Vendor Digitization

Rare formats, fragile, or damaged recordings requiring conservation care, or special handling
  • Condition of a requested recording may require shipping to an outside vendor for conservation and digitization.
  • All shipping, conservation, and vendor fees will be the responsibility of the patron.
  • The Oral History Librarian will contact you with an estimate for approval prior to sending material to a vendor.
  • Allow additional turn-around time for vendor digitization.

File Output Specifications

  • Files are delivered as a compressed .mp3 file for research use.
  • Uncompressed .wav files are available upon request, additional fees for delivery and handling may apply. Inquire for estimate.
Shipping and Handling
Domestic Shipping$10
International Shipping$15
Digital Delivery or OHS PickupFree
CD-R fee$3 per unit
File Delivery
  • Files will be delivered via a Dropbox link upon order completion and payment.
  • Links will expire 2 weeks after initial notification.

For questions regarding the moving images collections, please contact Matthew Cowan, Archivist – Moving Images and Photography, at matthew.cowan@ohs.org.

A service fee of $60/hr is charged for moving image footage requests. This fee covers labor for technical services which includes research, pulls, cleaning, repair, transfers and rendering/uploading.

OHS is limited in terms of its ability to upload and/or transfer files online. In most cases we can provide clean files via a file hosting service. In certain instances – depending on the size of the file – it might be necessary to send footage via mail (client is responsible for all associated costs, including hard drive or DVD).

Please note: Footage provided by OHS is of a basic standard quality. OHS cannot currently create high res transfers (HD or 2K+) in-house. We are happy to work with 3rd parties – approved by OHS - to meet the additional needs of specific projects. In these instances the client is responsible for all additional costs such as shipping, hard drives, etc.

While conditions may vary, please allow 15 business days for each request.

Fee Schedule

Research

First 30 minutes free.
Additional: $60/hr

DUPLICATION + DIGITIZATION FEES (15 MIN INCREMENTS)

Technical Services: $60/hr
Preview Tapes: $60/hr

News Film Compilations

Technical Services: $60/hr
Per Story Fee (maximum 20 minutes): $25/story

Please note: All orders are subject to review and dependent on staffing availability. We reserve the right to decline requests for reasons including the condition and size of the original object, in-house technological limitations, legal or other restrictions.

Notice on Copyright and Use for OHS Reproduction Services

Any use of reproductions from the OHS Collections exceeding fair use of copyrighted materials, including transferring or recopying, requires the permission of the copyright holder. OHS does not hold the copyright to most of the materials in its collections. The nature of historical collections is such that copyright or other information about restrictions may be difficult or even impossible to determine. It is the responsibility of the researcher to determine copyright and secure permissions for any reuse of OHS materials exceeding fair use.

As a matter of scholarly best practice, we recommend that patrons using collection materials cite the Oregon Historical Society Research Library and/or OHS web pages as the source for collection materials.

Please refer to Using OHS Collections for additional information about copyright and the use of collection materials.